As we are all trying to come to terms with the ‘new normal’ of business, which is remote working we recommend you help your staff remain as productive as they can by helping them adjust to having to work from home, be remote and still feel a part of your team.
Here are FCBT’s top tips to guide your employees through these times and adapt to working from home:
Keep in touch and communicate
Not being able to have your coworkers and colleagues around you to bounce ideas or itineraries can be daunting and isolating, but that’s where your communication kicks in. With so many online applications that help us stay connected through remote meetings and video conferences, try keep the same contact with your colleagues that you would as if you were in the office. For managers, you can easily assign tasks and ensure everyone is on the same page while working remotely, is to schedule weekly catch up meetings via video calling. It helps you hear what mindset your colleagues are in, their tasks for the week and prioritise what needs to be done.
Invest in Tech
Now is the time to assess your technology and weight up the cost of moving away from ‘free-trial’ software and look at the benefits of unlocking cutting edge video and online conferencing technology. These investments could be as small as a video conferencing entry-level package, or ensuring you have a reliable Wi-Fi connection at home, so you can all stay connected in the remote workplace.
Create a productive workspace
One of the most common assumptions people make when working from home, is assuming any space that fits a computer will suffice as a workspace. It is so important to ensure your workspace is a space that allows and encourages you to be productive. Make sure your work area has a large flat surface you can sit at. Avoid common areas such as lounges, bedrooms and kitchens. If you can, try and set up a space in a spare room or where won’t need to use. This helps avoid distractions and allows you to get productive.
Schedule your day
Just as you would in the workplace, start your day understanding what needs to be done, you can set out a ‘to-do list’ or just work according to your calendar. The most important thing is to set deadlines for yourself on projects that you may be working in at home. The reason for this is because in the workplace, you may have the pressure of your colleagues asking for delivery of specific projects, whereas at home, you need to keep yourself accountable for these deadlines. Start each day by setting time-limits and deadlines per project at hand.
Know when to log off!
One aspect that some of us tend to get sucked into is working more than we should when working remotely. This could be because we don’t need to leave the office to beat the dreaded traffic anymore, or simply because we don’t feel the excited urge to get home to family as we’ve been around them all day. One thing that you need to be strict on, is ensuring you create a routine of wen you will log on to work and what time you log off. Keep a strong differentiation between home life and work time.
Create a productivity playlist
Technology includes creating playlists. Some are used to working in the bustle of a busy open-plan office space. This means that the quiet, lonesome feeling of working from home may be distracting. Spend tea breaks and lunch breaks researching your types of productive music and start creating a playlist that you can put on softly in the background while you work. This breaks the silence and motivates you to get your work done.
Embrace working from home
Use these next few weeks as a way to start embracing working from home. Look at the small positives you are faced with every day, whether it’s not having to wake up two hours earlier to beat traffic, or being able to eat healthy or even just the fact that you are in your ‘happy place’ when logging on every morning, make sure you find the positives each day.
Through these uncertain times, where many people are learning to embrace this new way of working, it is so important to keep in mind that you are not the only one. Reach out to a colleague, book a conference call and stay connected. Ask for guidance where you feel you may need it, this is a time where we all need to lean on and guide each other. Take time to learn skills that will grow you in your professional career and share that knowledge with your peers, it is so important to use this time for reflection and improvement. And always remember that your Flight Centre Business Travel family are always here with you…